Guidelines for instructors regarding makeup options for cancelled classes

From: A. Paul Alivisatos, Executive Vice Chancellor and Provost
To: UC Berkeley Faculty, Lecturers, GSIs (all instructional titles)

Guidelines for instructors regarding makeup options for cancelled classes

Date: November 19, 2018

November 19, 2018

Dear Faculty and Instructors,


This message outlines the policies that should guide departments and faculty during the Reading, Review, and Recitation (RRR) week, December 3-7, following the devastating fires and the cancellation of classes on Thursday evening (11/15 ), Friday (11/16), Monday  (11/19) and Tuesday (11/20). We start by thanking our community of instructors for their spirit of cooperative problem solving during an extremely challenging period for all. 


  1. The broad consensus of the faculty serving on the Academic Senate Committee on Courses and Instruction (COCI) is that departments and instructors are encouraged to work creatively to make up the lost time or material by alternate means (as many are indeed doing already) rather than via rescheduled class meetings. Resources to this end are available through the Academic Innovation Studio and at

  1. Instructors may choose to use Monday (12/3) and Tuesday (12/4) of RRR week as days to make up classes, as using part of RRR week to make up for the potential loss of further class meeting days coheres with stated COCI policy.

  1. There is a strong preference from COCI that only Monday and Tuesday be used for makeup so that students have sufficient time to prepare for final examinations and complete projects and presentations normally scheduled for RRR week. 

  1. Whatever measures are taken should be implemented in a flexible manner that allows both students and instructors to adapt to their specific circumstances. Some scheduling conflicts (for example, with previously arranged qualifying examinations, etc.) will not be avoidable, and in other cases instructors may feel that their instructional goals may be better reached by adding office hours, supplemental asynchronous material via bCourses, or through other resources available at, etc.; in such cases, committee members feel that leeway should be given for such flexibility. 


In summary, instructors and students are encouraged to compensate for the lost class time via alternate means, mindful of the needs of our students. Please note that a separate email will be sent to students informing them that they can expect to hear from their instructors about any makeup work or classes during RRR week, etc.

Those with questions on what alternatives to employ are encouraged to consult their department chairs and curriculum committees. Scheduling questions should be directed to department schedulers, who may consult with the Office of the Registrar for classes scheduled in general assignment classroom space.


We understand the additional burden placed on both instructors and students by the cancellation of classes and makeup work. We have been heartened by the broad support across the Berkeley community for the well-being of our students during this challenging time, and take this opportunity to thank each and every one of you for your commitment and professional dedication.


Yours in collaboration,


A. Paul Alivisatos, Executive Vice Chancellor and Provost

Barbara Spackman, Chair, Academic Senate - Berkeley Division

Catherine P. Koshland, Vice Chancellor for Undergraduate Education

Fiona M. Doyle, Vice Provost for Graduate Studies and Dean of the Graduate Division